CARVER HIGH ALUMNI ASSOCIATION

BYLAWS

 

 

ARTICLE I.

NAME AND PURPOSE

 

Section 1.01.   Name. The name of the association is Carver High Alumni Association

 

Section 1.02    Purpose. The Association is organized to work with Florence County School District Three, specifically-Ronald E. McNair Middle School, formerly Carver High School-to develop responsible and productive citizens by providing challenging educational opportunities, which will maximize the talents and abilities of the students, and to offer Carver High Alumni the opportunity to network.

 

ARTICLE II.

MEMBERS

 

Section 2.01.   Membership. Those to whom the Association is ultimately accountable shall be the members of the Alumni Association.

 

Section 2.02.   Qualifications. Membership shall be grant to any individual who attended Lake City Colored High School/Carver High School/surrounding area schools, and its descendants, and supports the mission and purpose of the association and pays the annual dues as set by the membership.

 

Section 2.03.   Termination of Membership. A membership is in default when any member does not pay the pre-determined dues as set forth by the membership.

 

Section 2.04.   Dues. Dues for members shall be established by a majority of members present at a duly called meeting of the Association.

 

Section 2.06.   Meetings. The Association shall meet once monthly. To conduct official business, a minimum of five (5) members must be in attendance, three (3) of whom must be from the Executive Board. Every member shall have one vote and there shall be no proxy voting. Meetings may be called by the chairperson or at the request of at least 10% of the membership. During the annual event for the membership, an annual general meeting of the Association shall be held.

 

ARTICLE III.

AUTHORITY AND DUTIES OF THE EXECUTIVE BOARD

 

Section 3.01.   Composition of Board. The Executive Board shall consist of the Chairman, Vice-Chairman, Recording Secretary, Financial Secretary, Treasurer, Assistant Treasurer, Chaplain, Parliamentarian and committee Chairman.

 

Section 3.02.   Authority of Board. The Executive Board is the policy-making body and may exercise all power and authority granted by the Alumni Association.

 

Section 3.03.   Number, Selection and Tenure. The Board shall consist of not less than four (4). Vacancies existing by reason and resignation, death, incapacity, or removal before the expiration of his/her term shall be filled by a majority vote of the membership in a duly-called meeting of the membership. The tenure for Board members shall be a two-year term.

 

Section 3.04.   Resignation. Resignations are effective upon receipt by the Recording Secretary of the Association of written notification.

 

Section 3.05.   Regular Meetings. The Executive Board shall hold at least two (2) regular meetings per year. Meetings shall be at such dates, times, and place as the Board shall determine.

 

Section 3.05.   Special Meetings. Meetings may be called by the Chairman or at the request of any two (2) board members by notice emailed, mailed, or telephoned to each members of the Board not less that forty-eight (48) hours before such meeting.

 

Section 3.08.   Quorum. A quorum shall consist of a majority of Board members attending in person. All decisions will be by majority vote of those present at a meeting at which a quorum is present. If less than a majority of board members is present at said meeting, a majority of the board present may adjourn the meeting on occasion with further notice.

 

Section 3.09.   Action without a Meeting. Any action required or permitted to be taken at a meeting of the Executive Board (including amendments of these Bylaws) or of any committee may be taken without a meeting if all the members of the Board or committee consent in writing to take the action without a meeting and to approving the specific action. Such consent shall have the same force and effect as a unanimous vote of the Board or of the committee as the case may be.

 

Section 3.10.   Participation in Meetings by Conference Telephone. Members of the Board may participate in a meeting through use of conference telephone or similar communication equipment, so long as members participating in such meeting can hear one another.

 

Section 3.11.   Committees. The Executive Board may, by a majority of the membership, establish committees composed of at least two persons which may include non-board members. The Chairman shall appoint the committeeÕs activities. Standing committees are Public Relation, Scholarship, Membership/Bylaws, History/Souvenir, Event Planning, Nominations and Elections, Refreshment, and Internal Audit.

 

Section 3.12.   Nominating Committee. There shall be a Nominating Committee, composed of at least one Executive Board Member to serve as Chairman. Each member of the committee shall have one (1) vote and decisions shall be made by the majority.

 

Section 3.13.   Reimbursement. The Board shall serve without compensation with the exception that expenses incurred in the furtherance of the AssociationÕs business are allowed to be reimbursed with documentation and prior approval.

 

ARTICLE IV.

AUTHORITY AND DUTIES OF OFFICERS

 

Section 4.01.   Officers. The officers of the Association shall be Chairman, Vice Chairman, Recording Secretary, Financial Secretary, Treasurer, and Assistant Treasurer, and such other officers as the Executive Board may designate. Any two (2) or more officers may be held by the same person, except the offices of the Chairman and Treasurer.

 

Section 4.02.   Appointment of Officers: Terms of Office. The officers in the Association shall be elected at the JanuaryÕs regular meeting by the membership of the association, or in the case of vacancies, as soon as thereafter convenient. New offices may be created and filled at any meeting of the membership. Officers shall hold office for a two-year term or in case of termination for the reasons listed in Section 3.03, until a successor is duly elected and qualified. Officers shall be eligible for reappointment.

 

Section 4.03.   Resignation. An officer may be removed by the Executive Board at a meeting, or by action, in writing pursuant to Section 3.09, whenever in the BoardÕs judgment the best interests of the Association will be served thereby.

 

Section 4.04.   Chairman. The Chairman shall be the director of the Association and will preside at all meetings. The chairman shall perform all the duties attendant to that office, subject to the control of the membership, and shall perform such other duties as on occasion shall be assigned by the Board.

 

Section 4.05.   Vice Chairman. The Vice-Chairman shall be a director of the association and will preside at meetings of the board and membership in the absence of or request of the chairman. The vice-chairman shall perform other duties as requested and assigned by the chairman, subject to the control of the board.

 

Section 4.06.   Recording Secretary. The Recording Secretary shall be responsible for the minutes of the meetings of members and directors, shall perform the duties of the Financial Secretary in his/her absence, and shall perform such other duties as requested by the Chairman, subject to the control of the Board.

 

Section 4.07.   Financial Secretary. The Financial Secretary shall be responsible for the recording of all financial transactions of the association, perform the duties of the Recording Secretary in his/her absence, and shall perform other duties as requested and assigned by the Chairman, subject to the control of the Board. The Financial Secretary shall work in conjunction with the Treasurer/Assistant Treasurer.

 

Section 4.08.   Treasurer. The Treasurer shall report to the board and membership at each regular meeting on the status of the AssociationÕs finances, and shall perform such other duties as requested by the Chairman, subject to the control of the Board.

 

Section 4.09.   Assistant Treasurer. The Assistant Treasurer shall serve in the absence of the Treasurer, and shall perform other duties as requested and assigned by the Chairman, subject to the control of the Board.

 

Section 4.10.   Appointed Positions. The chairman shall appoint Committee Chairmen, Chaplain, and Parliamentarian, with the approval of the membership at a regularly scheduled monthly meeting.

 

SECTION V.

ADVISORY BOARDS AND COMMITTEES

 

Section 5.01.   Establishment. The membership may establish one or more Advisory Boards or Committees.

 

Section 5.02.   Size, Duration, and Responsibilities. The size, duration and responsibilities of such boards and committees shall be established by a majority vote of the membership.

 

ARTICLE VI.

FINANCIAL ADMINISTRATION

 

Section 6.01.   Fiscal Year. The fiscal year of the Association shall be October 1-September 30, but may be changed by a majority of the membership at a duly called meeting of the membership.

 

Section 6.02.   Checks, Drafts, Etc. All checks, order of the payment of money, bills of lading, warehouse receipts, obligations, bills of exchange, and insurance certificates shall be signed or endorsed by such officer/officers or agent/agents of the Association and in such manner as from time to time be determined by the Board or of any committee to which such authority has been delegated by the Board.

 

Section 6.03.   Deposits and Accounts. All funds of the Association shall be deposited from time to time in general or special accounts in such banks, trust companies, or other depositories as the Board of any committee which such authority has been delegated by the Board may select, or as may be selected by the Chairman or by any other officer/officers or agent/agents of the Association, to whom such power may from time to time be delegated by the Board. For the purpose of deposit and for the purpose of collection for that account of the Association, checks, drafts, and other orders of the Association may be endorsed, assigned and delivered on behalf of the Association requires two signatures of four officers (Assistant Treasurer, Treasurer, Financial Secretary, Chairman) or agents of the Association. The TreasurerÕs/Assistant TreasurerÕs signature must be on all outgoing payment sources.

 

Section 6.04.   Bonding. The Chairman, Financial Secretary, Treasurer, and Assistant Treasurers shall be bonded at the AssociationÕs expense within 30 days of being elected or appointed.

 

ARTICLE VII.

BOOKS AND RECORDS

 

Correct books or account of the activities and transactions of the Association shall be kept in a location decided upon by the Executive Board. These shall include a minute book, which shall contain a copy of the Certificate of Incorporation, a copy of these Bylaws, and all minutes of the meetings of the Board and membership.

 

VIII.

AMENDMENTS OF BYLAWS

 

These Bylaws may be amended by a majority vote of the membership, provided prior notice is given of the proposed amendments in the notice of the meeting at which such action is taken, or provided all members waive such notice by a unanimous consent in writing without a meeting pursuant to Section 3.09.

 

SECION IX.

DISSOLUTION OF THE ALUMNI ASSOCIATION

 

In the event the Association reaches the point where it must finally and legally dissolve, all assets shall be given to the Ronald E. McNair Middle School fund after debts of the Carver High Alumni Association (CHAA) are paid.